Privacy Notice

This Privacy Notice provides information regarding the personal data that we, Garrido, may gather and handle concerning you. Please note that this Privacy Notice is not a legally binding agreement, undergoes periodic revisions, and can be updated by us as needed.

The types of data we possess, the reasons for processing and the legal grounds for doing so, data sharing practices, and the duration of data retention.

Visitors to the Website.

The types of data we possess

When you visit our website, we may gather the subsequent personal information:

• Login details (such as username and password) that you provide for our subscriber services.
• Information entered into online forms; for example, when signing up for legal updates, we may request your name, employer information, and email address. If you subscribe to a paid service like full Employmentbuddy membership, we may request financial details for payment purposes.
• We might also invite you to participate in research surveys, but your participation is optional.
• Information about your website visits, including but not limited to, traffic data, location data, weblogs, and other communication data, as well as the resources you access.
• Any communication you have with us may be recorded.

Cookies

When you visit our website, we create cookies, which are small text files stored on your device. Cookies serve various purposes, including ensuring the website's functionality, enhancing its efficiency, recognizing your return visits, and improving content.

You have the option to modify your cookie preferences anytime by clicking on the 'C' icon located in the lower right corner. You can then toggle the available sliders to 'On' or 'Off.' Please note that you may need to refresh your page for the settings to take effect.

Alternatively, most web browsers offer some level of control over cookies through their settings. Learn how to manage cookies on popular browsers:

• Microsoft Edge
• Opera
• Mozilla Firefox
• Google Chrome
• Apple Safari

The types of data we possess

• Contact information of those who are engaging our services (including name, job title, address, and email address) or potential clients
• In certain cases, we might need documentation to verify identity, such as passport or driver's license details for individuals, or information about shareholders and directors sourced from Companies House for organizations
• In some instances, we may be required to perform credit checks or other financial assessments, which may involve obtaining personal data from HMRC or similar financial institutions
• Details related to the specific matter for which you are seeking our services.
• Additionally, we may need to process personal data from third parties when it's necessary for fulfilling our contractual obligations with you. For instance, if you're an individual seeking our assistance in selling a property, we may need to obtain records from HM Land Registry to confirm ownership and gather information from your mortgage provider.

You are required to furnish this information to facilitate our contract execution or initiation process and to ensure our compliance with legal requirements, including identity verification and anti-money laundering measures. Failure to provide this information may result in our inability to offer any services to you.

The purposes of processing

To facilitate the following:

• Ensuring the efficiency and security of our systems (e.g., preventing unauthorized access) and implementing necessary improvements, including enhancing website user experience.
• Making informed business decisions related to service provision and website management.
• Processing your data for marketing purposes, including events or legal updates, where you have explicitly opted in.
• Fulfilling our contractual commitments, such as contacting you and providing advice, or initiating contract-related steps, like offering cost estimates.
• Preparatory actions to address your inquiry with the potential of engaging you as a client.
• Complying with legal mandates that necessitate identity verification and source of funds checks, as required by anti-money laundering regulations.
• Maintaining records for the defense of legal claims or for insurance purposes.
• Maintaining records for regulatory audits, client audit requests, and external audits/quality assessments.
• Registering you as a new client and delivering requested services.
• Establishing contact regarding the provided service and effectively managing our client relationship.
• For legal directory submissions, always with your express consent.

Legal grounds for processing

• o execute the agreement we've established with you or initiate contractual actions (e.g., furnishing a cost estimate).
• Additionally, it is essential for our legitimate interests (to ensure efficient service delivery, maintain precise records for legal defense, uphold accreditations, and foster business growth).
• To adhere to our legal and regulatory obligations, encompassing regulatory audits.
• Regarding submissions to legal directories, we will solely process such information with your explicit consent.

Sharing Your Information:

We will share your information internally to the extent required for fulfilling our contractual commitments with you and/or as outlined in the purposes mentioned above. This may typically involve the fee earner responsible for your case, their supervisor, support staff, IT, and Finance teams. In cases where you make payments to us, your data may also be shared with our bank as necessary.

Your contact details may additionally be shared with our Marketing team to ensure you receive invitations to events and updates on legal matters that we believe might be of interest to you. Please be aware that you have the right to opt out of any marketing communications (details provided in the 'Marketing Recipients' section below).

In situations where it is pertinent to seek advice on the matter for which you've engaged us, we may need to share your data with professional advisers we have contracted, such as barristers.

We will also share your personal information with third parties when required by law (e.g., to comply with anti-money laundering regulations) and when necessary for managing our working relationship with you (as previously outlined). In some instances, personal data may need to be shared with potential business buyers if applicable (with strict confidentiality measures in place if anonymization is not possible). We strictly adhere to principles of legal privilege and confidentiality and, in accordance with our professional obligations, will not disseminate your personal data more widely without your explicit consent.

Upon completion of our contractual obligations with you, your personal data will be archived. Physical files are transferred to a data processor for secure storage. We have imposed contractual obligations on those handling data on our behalf to safeguard its security and ensure compliance with data protection laws.

Consent:

If we depend on your consent to handle your personal data, you retain the right to revoke your consent whenever you choose. Doing so will not impact the legality of processing based on your consent before its withdrawal.

You can withdraw your consent for our processing activities by reaching out to us via email. Please be sure to indicate the specific type of processing you are withdrawing your consent for in your email.

Your Entitlements:

In relation to the personal information we handle concerning you, you possess various rights, including:

• The right to be informed about your data (outlined in this Privacy Notice).
• The right to request access to your personal data.
• The right to seek correction of your personal data if it is inaccurate or incomplete.
• The right to request the limitation or deletion of your personal data in specific circumstances, such as when it is no longer necessary for its intended purpose.
• The right to object to certain types of processing, such as when it is based on legitimate interests or encompasses direct marketing.
• The right to receive your provided personal data in a structured, widely accepted, and machine-readable format, and the right to have it transmitted unhindered in situations where data processing relies on consent or performance of a contract.